Free Catering Proposal Template — Weddings & Events
Proposal template · Free
A catering proposal closes when the client can taste the event from the page: menu packages, per-guest pricing, service staff, and the logistics that prove you have done this before.
This template suits caterers pitching weddings, banquets, and corporate functions, with package-based menus and a deposit flow built in.
What's inside
- Menu packages with per-guest pricing
- Service details: staff, setup, rentals
- Dietary accommodations and tasting policy
- Guest-count confirmation and change deadlines
- Deposit, terms, and e-signature
From template to signed
01
Open the template
Sign in and open this template in the editor — every section is pre-written and ready to adapt.
02
Make it yours
Edit the text, adjust the terms, add your pricing. The AI assistant can rewrite any section to fit your project.
03
Send one link
Your client views, e-signs, and pays through the same link — no printing, no PDF attachments, no client account.
Frequently asked questions
How does per-guest pricing usually work?
Each menu package carries a per-guest rate with a stated minimum guest count; final headcount is confirmed by a deadline (commonly 7–14 days before the event). The template includes both the minimum and the confirmation deadline.
What deposit should a caterer require?
25–50% to secure the date, with the balance due before or on the event day. The template's payment section ships with that structure and a date-release clause if the deposit is missed.
Is this template free to use?
Yes. Sign in with a free Pactiamo account, open the template, and customize it in the editor. No credit card required.
Can my client sign this online?
Yes. You share a single link; your client reviews and e-signs from any device without creating an account. You can also embed your own payment link so they can pay right after signing.
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Customize this proposal in minutes, then share one link your client can sign and pay from.